NIR 360

Welcome to NIR360 (Negros Island Region 360 — AI-Driven Real Time Incident and Disaster Intelligence). This Data Privacy Terms and Policy explains how we collect, use, store, protect, and share personal information in accordance with Republic Act No. 10173, also known as the Data Privacy Act of 2012, and its Implementing Rules and Regulations.

By creating an NIR360 account, you acknowledge that you have read this policy and consent to the processing of your personal data for legitimate emergency-response, public-safety, and system-operation purposes described below.

1. Collection of Personal Information

NIR360 may collect and process the following personal and sensitive personal information:

• Full name, birth date, gender, and other identity details used for account registration
• Contact details such as email address and mobile number
• Residential address information including street, barangay, city, and province
• Government-issued identification documents and images submitted for user verification (including OCR processing)
• Account credentials (username and securely hashed password)
• GPS / location data and location addresses when required for reporting, tracking, or emergency response
• Incident reports, descriptions, severity indicators, and related operational records
• Photos, videos, audio, and other media attached to incident reports or response documentation
• Patient Care Report (PCR) and related emergency medical documentation when applicable
• Device, session, and system logs necessary for security, audit, and reliable service delivery

2. Purpose of Data Collection

Personal information is collected and processed only for declared and legitimate purposes, including:

• User verification and identity authentication during registration and account management
• Incident reporting and intake of community emergency reports
• Emergency response coordination and dispatch of responders or teams
• Disaster preparedness, situational awareness, and public-safety operations
• Responder coordination, assignment tracking, and on-scene status updates
• Notifications via in-app alerts, SMS, or other authorized channels
• System operations, analytics for service improvement, audit logging, and fraud/abuse prevention
• Compliance with applicable laws, lawful orders, and regulatory requirements

3. Location Information

NIR360 may process GPS coordinates and derived location information to locate incidents, assist responders, estimate arrival times, and improve emergency response accuracy. Location data may be collected when you submit a report, enable location services, or when an authorized responder/admin uses live tracking features related to an active incident. Location processing is limited to emergency-response and operational needs.

4. Photos, Videos, and Incident Information

Photos, videos, audio, and written incident details you submit are used to validate reports, support response decisions, document events, and maintain operational records. Media may contain images of people, places, vehicles, or property. You are responsible for submitting only truthful information and media that you are authorized to share for emergency and public-safety purposes.

5. Data Protection

NIR360 applies organizational, physical, and technical measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. These measures may include access controls, role-based permissions, encrypted transport (HTTPS), password hashing, audit trails, and secure storage of uploaded files. While we strive to protect your data, no electronic system can guarantee absolute security.

6. Data Sharing and Disclosure

Personal data may be accessed or shared only when necessary and lawful, such as:

• Authorized NIR360 administrators and responders for incident handling and verification
• Partner emergency services or local government units involved in coordinated response, when required
• Service providers that support SMS, hosting, or similar processing under appropriate controls
• Law enforcement, regulators, or courts when required by law or lawful order

NIR360 does not sell personal information.

7. User Rights

Under the Data Privacy Act of 2012, you have the right to:

• Be informed about how your personal data is processed
• Reasonable access to your personal data held by NIR360
• Request correction of inaccurate or outdated personal data
• Object to processing in cases allowed by law
• Request suspension, withdrawal, or blocking of data processing under applicable conditions
• File a complaint with the National Privacy Commission for privacy violations
• Be indemnified for damages suffered due to inaccurate, incomplete, outdated, false, unlawfully obtained, or unauthorized use of personal data, as provided by law

8. Data Retention

Personal data, incident records, media, and related logs are retained only for as long as necessary to fulfill the purposes stated in this policy, meet operational and audit requirements, and comply with legal obligations. Data that is no longer needed may be anonymized, archived, or securely deleted according to NIR360 retention practices.

9. User Responsibility

As an NIR360 user, you agree to:

• Provide accurate and truthful registration and incident information
• Keep your account credentials confidential and secure
• Use the platform only for legitimate reporting and public-safety purposes
• Avoid submitting false reports, unauthorized media, or abusive content
• Respect the privacy and dignity of other persons appearing in reports or media

10. Consent

By checking the consent box and selecting Accept and Proceed, you freely give informed consent for NIR360 to collect and process your personal information as described in this Data Privacy Terms and Policy, pursuant to Republic Act No. 10173 (Data Privacy Act of 2012). You may withdraw consent or exercise your rights subject to legal and operational limitations (for example, data already used in an active emergency response or required for audit/legal retention).

11. Contact Information

For privacy-related inquiries, requests, or concerns regarding NIR360 data processing, contact:

• Institution: Bago City College
• Location: Bago City, Negros Occidental
• Phone: (034) 454-0071 / 0927-022-4884
• Platform: NIR360 Support via the official NIR360 contact channels

This policy applies to NIR360 registration and use of the platform. Continued use of NIR360 after updates to this policy constitutes acknowledgment of the revised terms where permitted by law.

— End of Policy —